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Title Logistics Specialist
Location Parsippany, NJ
Job Information

The Logistics Specialist is responsible for executing customer vehicle relocation services orders and all supporting business operations. Key activities include customer order management and execution.  Communication through email and telephone with PARS staff, Independent Contractors (ICs) and pickup and delivery contacts. Maintaining accurate data in each order tracked in CRM.

Position Responsibilities:

  • Manage execution of customer orders
    • Timely coordinate and schedule pickup and delivery of customer vehicles while ensuring customer instructions are precisely followed
    • Ensure orders are efficiently executed through “linking” of multiple orders
    • Oversee accurate and timely completion of additional services including but not limited to vehicle detailing, titling/registration, and vehicle placement into storage
    • Communicate timely by email, telephone and CRM with PARS staff, ICs and pickup and delivery contacts; escalating issues to management as appropriate
    • Update CRM ACTIVITIES and NOTES promptly and maintain accurate data after each telephone call and email communique to also include uploading photos and scanned documents
    • Create tasks and follow through to maintain accurate time sensitive notes
    • Ensure compliance with PARS policies and procedures
    • Ensure adherence to applicable DOT regulations and Federal, State and Local laws
  • In managers absence or through managers direction calculate and offer flat fees on orders by way of emailing the bid sheet to all ICs
  • Manage Storage Facility (where applicable)
    • Manage on a daily basis the storage vehicle facility location – numbers of vehicles in and out of the storage facility to customers, detail shops and repair shops using VIN and order verifications

Experience/Attributes:

  • Comfortable working in a fast-paced office environment while multi-tasking, being detail-oriented, and sensitive to communicating accurate information (both verbal and written)
  • Manage several concurrent projects with high attention to detail and accuracy
  • Enjoy being part of a cooperative and considerate team
  • Advanced computer skills
  • Possess and demonstrate professionalism, honesty, trustworthiness, respect, courtesy, patience, flexibility, cultural awareness and a sound work ethic

 

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Title Accounting Manager
Location Gainesville, VA
Job Information

Position Summary:

The Accounting Manager is responsible for supervising, monitoring, and evaluating all day-to-day accounting activities. The Accounting Manager will oversee the development and implementation of systems and tools for collecting, analyzing, verifying, and reporting financial information to the internal colleagues as well as customers.

Position Responsibilities:

  • Manage and oversee the daily operations of the Accounting department
  • Process month and end year process, accounts payable/receivable, revenue and expenditure variance analysis, account statement reconciliations, check runs, debt activity etc
  • Monitor and analyze accounting data and produce financial reports or statements
  • Establish and enforce proper accounting methods, policies and principles
  • Provide recommendations
  • Improve systems and procedures and initiate corrective actions
  • Assign projects and direct staff to ensure compliance and accuracy
  • Establish and maintain fiscal files and records to document transactions

Candidate Experience/Attributes:

  • Proven working experience as an Accounting Manager
  • Advanced computer skills on MS Office, accounting software and databases (NetSuite preferred)
  • Ability to manipulate large amounts of data
  • High attention to detail and accuracy
  • Ability to direct and supervise staff
  • BS degree in Accounting or Finance
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Title Customer Service Specialist
Location Gainesville, VA
Job Information

Position Summary:

The Customer Service Specialist (CSS) is responsible for serving as liaison between customers, field offices and vehicle recipients. Duties include: maintaining operational efficiency by managing assigned orders; maintaining communication with PARS field offices and customers to ensure work orders are completed in a timely manner while adhering to individual customer parameters for each order and assisting with any additional tasks and responsibilities, as may be deemed necessary by management.

Position Responsibilities:

  • Answering telephones, emails and any other communications promptly and courteously
  • Conducting telephone queries and communications in a professional manner, with a display of business decorum
  • Greeting customers warmly and ascertaining the problem or reason for calling
  • Providing exceptional customer service by developing good working relationships with customers
  • Documenting and resolving customer complaints via telephone and email to ensure customer satisfaction
  • Coordinating daily activities and tracking order progression through provided tools to ensure timely customer service
  • Assisting with administrative duties, such as answering non-order specific questions from both corporate and retail customers, placing and cancelling orders as requested and disseminating email
  • Providing and recording customer quotes
  • Assisting the creation and distribution of ad hoc reports for customers, as needed
  • Retrieving, assigning and monitoring customer orders, to include pulling and placing orders
  • Utilizing various transportation provider systems to fulfill customer relocations, as requested
  • Tracking order progression through provided tools to ensure timely customer service
  • Contacting customers via telephone and email to verify order information
  • Initiating timely customer communication with regard to vehicle issues, per established customer parameters
  • Addressing questions and offering solutions to customers and inter-company personnel
  • Assisting with driver communications in the field
  • Completing all assignments that management deems necessary to advance the Company’s daily business needs and operations
  • Creating and developing innovative ways of streamlining the operations process wherever possible and within the guidelines of customer requirements and team goals
  • Providing special project support to all departments within the organization
  • Working with supervisors and managers to effectively resolve order discrepancies that are beyond the scope of work
  • Ensuring a professional level of accuracy in preparing and recording information
  • Conforming to professional office conduct, demeanor, policies, and procedures.Review and approve Independent Contractor invoices and supporting documentation

Candidate Experience/Attributes:

  • Comfortable working in a stressful, fast-paced office environment
  • Ability to attend to multiple tasks and remain detail-oriented
  • Ability to maintain a high level of accuracy in preparing and entering information.
  • Comfortable working with computers as part of the daily operations
    • Basic computer proficiency required to manage customer orders through PARS website
    • Experience using Microsoft Office suite (Excel, Word), assorted photo upload programs, scanning programs, Adobe Acrobat, and Internet search engines (e.g., Google)
  • Other desired skills include:
    • Interpersonal skills
    • Analytical and problem solving skills
    • Effective verbal and written communication skills
    • Listening skills
    • Attention to detail and high level of accuracy
    • Organizational skills
  • Candidate must possess and demonstrate honesty, trustworthiness, respect, patience, flexibility, cultural sensitivity and a sound work ethic.
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